We are able to cater for a wide range of functions and events in Newcastle – be it a gala dinner, intimate gathering, wedding or a business conference. It’s also great for celebrations such as end of year awards nights, anniversary and engagement parties. In fact we can cater for almost any party or corporate function you can think of with up to 250 guests.
The hotel will meet all of your needs with four function rooms, each boasting natural light, breakout areas, modern technology and professional friendly service. Abundant free parking is available on site.
There are four spacious, air conditioned, versatile meeting and function venues to choose from. They all open out to the pool, beautifully landscaped hotel gardens and the reserve. We have both indoor and outdoor areas for breakout and catering.
The Apollo is only 10 minute’s drive from the centre of Newcastle and close to it’s amazing beaches. The property is surrounded by bushland and close to the stunning Lake Macquarie. Public transport is readily available and the airport is just 40 minutes drive away.
We also have a wide range of accommodation options for your delegates and guests to enjoy a comfortable and convenient stay.
You can download comprehensive information on functions and events in Newcastle at Apollo International Hotel in printable PDF format below.
At Apollo International Hotel we can tailor a function package to suit your meeting, conference, celebration or event.
Apollo International Hotel can design personalised packages for both corporate and social guests who wish to include breakfast, dinner, mini-bar and any other alcoholic beverages.
We can help create a successful event no matter the occasion- be it a birthday or anniversary celebration, engagement party, business luncheon or group dinner. Room hire from $400 Free room hire for catering order over $2000 Platters from $19 p 8-10...
Hold your next conference at Apollo International Hotel in Newcastle and take advantage of our Day Delegate Package. Full Day Delegate Package Includes: Arrival tea/coffee Morning tea/coffee and chef's selection of home baked goods (cookies, slices ...
From $25 per head for canapes
We can help create a successful event no matter the occasion- be it a birthday or anniversary celebration, engagement party, business luncheon or group dinner.
Prices start at $25 per head for one hour service of canapes.
Room hire fee depends on size of function and catering charges.
From $37 per person
Hold your next conference at Apollo International Hotel in Newcastle and take advantage of our Day Delegate Package.
Full Day Delegate Package Includes:
Rate dependent upon room size. Additional charges for equipment if required.
At Apollo International Hotel we can tailor a function package to suit your meeting, conference, celebration or event.
Apollo International Hotel can design personalised packages for both corporate and social guests who wish to include breakfast, dinner, mini-bar and any other alcoholic beverages.
Please use these capacities as a guideline – numbers may vary based on seating and equipment layouts.
| m2 | TH | US | CR | CT | BT | CB | |
| Apollo | 100 | 110 | 40 | 55 | 180 | 90 | 64 |
| Apollo One | 50 | 50 | 22 | 20 | 60 | 40 | 24 |
| Apollo Two | 50 | 50 | 22 | 24 | 60 | 40 | 24 |
| Lambton | 31.5 | 20 | 16 | 12 | 25 | 20 | N/A |
| James White | 30.3 | N/A | 14 | N/A | N/A | 16 | N/A |
The James White Boardroom is a 30sqm meeting space accommodating up to 18 guests in either a boardroom or banquet-style configuration. Recently renovated, the room now features modern leather executive chairs and contemporary finishes, creating a comfortabl...
The Apollo Room is our largest conference and event space, offering 100sqm of flexible floor space with a built-in dance floor. It caters for up to 180 guests in a cocktail setting or 110 guests in a theatre-style layout. The room is ideal for conferences, w...
The Lambton Room is a versatile meeting and event space accommodating up to 30 guests in a cocktail setting or 16 guests in a U-shaped conference configuration. Recently renovated, the room features contemporary finishes and comfortable casual seating areas...
The James White Boardroom is a 30sqm meeting space accommodating up to 18 guests in either a boardroom or banquet-style configuration.
Recently renovated, the room now features modern leather executive chairs and contemporary finishes, creating a comfortable and professional environment for meetings, interviews, strategy sessions and presentations.
Conveniently located on the hotel's reception level, the boardroom offers easy access to accessible facilities. Two private balconies provide the perfect opportunity to step outside during breaks and enjoy the fresh air and tranquil bushland surroundings that make Apollo Conferences & Events unique.
The Apollo Room is our largest conference and event space, offering 100sqm of flexible floor space with a built-in dance floor. It caters for up to 180 guests in a cocktail setting or 110 guests in a theatre-style layout. The room is ideal for conferences, weddings, gala dinners, exhibitions and corporate events.
Located on the ground floor, the Apollo Room overlooks the hotel's pool and peaceful bushland surrounds. Large doors open onto a spacious grassed courtyard, giving delegates and guests the opportunity to step outside and enjoy some fresh air between sessions.
The venue also connects directly to our recently renovated conference lobby. This contemporary space features a stylish bar, comfortable breakout areas and modern guest amenities, making it perfect for networking, refreshments and informal meetings.
Guests can move easily between the hotel and conference facilities thanks to our state-of-the-art lift. This provides convenient access for everyone, including guests with mobility requirements.
Need a smaller space? The Apollo Room can be divided into Apollo 1 and Apollo 2 using an acoustic operable wall. Each room offers 50sqm of flexible event space and accommodates up to 40 guests in a theatre-style layout or 22 guests in a U-shaped configuration.
The Lambton Room is a versatile meeting and event space accommodating up to 30 guests in a cocktail setting or 16 guests in a U-shaped conference configuration.
Recently renovated, the room features contemporary finishes and comfortable casual seating areas that create a relaxed and welcoming atmosphere. Whether you're hosting a meeting, training session, workshop or private event, the space can be configured to suit a variety of small to medium-sized gatherings.
Located on the ground floor, the Lambton Room is easily accessed via our state-of-the-art lift, which conveniently transports guests from the hotel lobby to our conference facilities. Modern amenities are located just outside the room, while direct access to our peaceful outdoor courtyard and gazebo allows delegates to enjoy the fresh air and tranquil bushland surroundings during breaks.
Comprehensive catering options are available to suit your event. From breakfast meetings to a cocktail function or gala dinner, we have menus available. If preferred, we will also readily tailor a menu specifically for your event - simply let us know your n...
Comprehensive catering options are available to suit your event.
From breakfast meetings to a cocktail function or gala dinner, we have menus available. If preferred, we will also readily tailor a menu specifically for your event - simply let us know your needs and our experienced executive chef will delight in creating a tantalising selection for your consideration.
We welcome you to preview a selection of our menus below.
Babbingtons soup with house-made focaccia
Chicken pistachio and cranberry terrine, beetroot and horseradish chutney and melba toast
Smoked tomato and grilled eggplant, spinach linguini with shaved parmesan (V)
Malted Milk Panna cotta with Oreo ice cream and biscuit crumb
Macadamia chocolate brownie, maple anglaise and Vienna-coffee ice cream (GF)
Steamed ginger pudding, butterscotch sauce and crystallised ginger bean ice cream
